My Space - Assignment

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Personal declaration when submitting assignments in My Space and Kark

  • As of from June 13. 2008 15:00, a personal declaration text will appear in the beginning of each submission in My Space and Kark.
  • The personal declaration must be accepted to proceed in the submission prosess.
    • Exeption: The personal declaration text does not appear when it is a group submission in My Space.
  • The Personal declaration is available in both Norwegian and English. It is controlled by the language setting in My Space (can be changed by clicking "Change language"/"Bytt språk".

The personal declaration in My Space and in Kark looks like this:

I hereby declare that the assignment which I am submitting is my own work and that

  • it has not been used in another examination or been submitted or published at another educational institution in Norway or abroad
  • it does not contain other people’s work without this being stated
  • it does not contain my own previous work without this being stated
  • the bibliography contains all the literature and all the sources that I have used in my assignment, and that all references refer to this bibliography.

I am aware that any violation of these rules will be considered cheating.

If you are uncertain about whether you can submit this declaration, check the guidelines for The use of sources in written works at the University of Bergen and contact your supervisor or the lecturer, if relevant.

All work you submit at the University of Bergen may be sent for an electronic plagiarism check.

Note: Submitting assignments that do not meet the requirements in the personal statement is not permitted.

Valid exam registration control

  • As of from June 24 2010 15:30 Students that do not have a formal exam registration for a class in StudentWeb will be notified about this when submitting an assignment.
  • This information will appear right after the personal declaration.
  • If you have a valid exam registration you will not get any information about the exam registration.
  • Even if you do not have a valid exam registration in the class you will be allowed to complete the submission, but you are obliged to investigate the cause.

The information you get when missing a valid exam registration:

You do not have a valid exam registration in this subject.

You have to register for an exam before the closing date of registration in order for your exam to be processed. The closing date for registration is September 1st for the fall semester, and February 1st for the spring semester.

You will be able to submit your exam/paper, but in order for it to be processed we require that you contact the Information Centre at your Faculty within two working days after the closing date of submission.

I confirm that I have been informed that I do not have a valid exam registration in this subject, and that it is my responsibility to find the reason for this within two working days after the closing date of submission.

Note: It is not possible to submit assignments without confirming that you have registered the information that is given.

Submission in the Assessment folder/Learning folder in My space

Assessment Folder Assignment.png

Learning Folder Assignment.png

  • Note: The file size limit for submissions in the Assessment folder and Learning folder is 20 MB.
  • If your file is larger than 20 MB then you should contact one of the Administrators of the Class so that they can help you submit the assignment.
  • The papers that you submit in My Space are visible only to yourself and to the class administrators. If it is a group submission then the paper is visible to all of the authors as well.

Step by step:

  1. Find your Class in My Space where you are to submit the assignment.
  2. Click on the folder where you are to submit your assignment
  3. Click on "Upload a new assignment".
  4. Check and Accept the personal declaration to proceed.
  5. In the field "Version filename (required)": Choose "Browse.." and find the assignment you want to submit.
  6. In the field: "Submit as a": You do not have to do anything here if this is the first assignment you submit in this folder. If you already have submittet one or more assignments in this folder and you want to replace one of them with a new version that contains changes, then you can select the file you want to replace from the list that appears here. If you select "New assignment" from the list your assignment will be registered as a new and unique assignment, (it will not replace any of the earlier submittet assignments). Note that you can not delete any submitted assignments, but you can submit new versions up until the folder closes. (When the submission deadline occurs).
  7. In the field "Language (required)": Choose the language in which the assignment is written.
  8. In the field "Title (required)": Type in the title of your assignment.
  9. In the field "Index terms": You can type optional search words that will be associated with your assignment. (This is an optional field).
  10. In the field "Descriptive text (abstract)" you can fill in an optional descriptive text (Abstract) max 3000 characters. (This is an optional field).
  11. Click once on the "OK" button when you are ready to submit your asignment.
  12. Wait until your assignment has been uploaded (submitted).
  13. When your assignment has been submitted you will see the following message: "Upload completed. A receipt is sent to your student email. If this is a group submission a receipt is also sent to the other authors student email." You will also see your submitted assignment in the folder.
  14. A receipt for your submitted assignment will be sent to your student email. This receipt is always sent to your student e-mail. Save it.


Submission of the Master thesis in My Space

  • Master thesis are always submitted in a folder called "Master's Thesis" and it always looks like this:Masters Thesis Assignment.png

Note: There are some things that you have to do before you can submit your Master thesis in My Space:

  • You need to submit the Master thesis in the class where you have your formal class- and exam registration. You register for this in StudentWeb.
  • Master thesis are always submitted in a folder called "Master's thesis" that looks like this:

Masters Thesis Assignment.png

    • If you do not see this folder anywhere in your Class then you must contact one of the administrators so that they can create this folder.
  • Only PDF format is accepted in the Master's thesis folder. It is therefore important that you save your thesis in PDF format before you try to submit it. No other formats will be accepted in the Master's thesis folder.
  • Your Master thesis are to be submitted as one single PDF file. DO NOT split the thesis into several files. Everything that are to be evaluated should be in the same PDF document.
  • Note: The file size limit for the Master thesis is 20 MB. If your file is larger than 20 MB then you should contact one of the Administrators of the Class so that they can help you submit the thesis.
  • Do not register your student number in your thesis unless you are told to do so.
  • The Master thesis that you submit in My Space are visible only to yourself and to the administrators of the Class. If it is a group submission then the paper is visible to all authors.


Step by step: How to submit your Master thesis:

  1. Save your Master's thesis in PDF format. ( See step by step how to do this below).
  2. Click on the Master's thesis folder (or on the Master`s thesis sub-folder with your name if this kind of folder exists).
  3. Click on "Upload a new assignment".
  4. Check and Accept the personal declaration to proceed.
  5. Read about the advantages of having your master thesis in BORA, and the conditions under which your master thesis will be made available
  6. "I agree to make my master thesis available in BORA..." is the default setting. If you don't want your thesis to be available to the public via BORA, you must specify this. You can read more about BORA here: Master thesis and BORA. Note: If you change your preferences about publishing/not publishing your thesis in BORA at a later time, contact bora@uib.no. They will give you the information you need.
  7. Click "Confirm" to proceed
  8. In the field "Version filename (required): "Choose "Browse.."
  9. Find your Master thesis to submit.
  10. In the field "Submit as a": You do not have to do anything here if this is the first Master thesis you submit in this folder. If you already have submittet a Master thesis in this folder and you want to replace it with a new version that contains changes, then you can select the file you want to replace from the list that appears here. If you select "New assignment" from the list your assignment will be registered as a new and unique assignment, (it will not replace an earlier submittet file). Note that you can not delete any submitted assignments, but you can submit new versions up until the folder closes. (When the submission deadline occurs).
  11. In the field "Language (required)": Choose the language in which the assignment is written.
  12. In the field "Title (required)": Type in the title of your assignment.
  13. In the field "Index terms": You can type optional search words that will be associated with your assignment. This is recommended if you are to publish your paper in BORA.
  14. In the field "Descriptive text (abstract)": Fill in adescriptive text (Abstract) max 3000 characters. (This should be identical to the abstract that you have written in your thesis.)
  15. If you want, you can also fill in an optional second Abstract in a different language.
  16. Make sure that you have filled in all the fields marked with (required). These fields are mandatory.
  17. When you are ready to submit, click once on "OK".
  18. Wait until the assignment is uploaded (submitted).
  19. When the submission is done you will see your paper in the Master`s thesis folder and the following message will appear on your screen: "Upload completed. A receipt is sent to your student email. If this is a group submission a receipt is also sent to the other authors student email."
  20. In your student e-mail you will find your receipt for the submission. Save it.



How to save an assignment as PDF at the University of Bergen:

All the PCs at the University of Bergen have “PDFCreator” installed, which can convert files to PDF. Note: The file is not printed on a printer, but is converted to PDF format, which can then be saved. It does not cost anything to convert files to PDF using the printer driver at UiB.

Step by step: (You have to use one of UiB’s computers if you follow this description)

  1. Open the file that you wish to convert to PDF. (The original file will not be affected).
  2. Select print (Ctrl+P)
  3. Select printer “PDFCreator”
  4. If the “PDFCreator” printer has not been installed – contact the PC help service/User support at your faculty.
  5. Click “OK”
  6. Remove author information if the submission of the assignment is to be anonymous. (The submission of a Master’s thesis is not anonymous.)
  7. Click ”Save”
  8. Select the folder you wish to save the PDF file in.
  9. Select a file name for the PDF file. (Do not include your name in the file name if the submission is to be anonymous.)
  10. Click “Save”
  11. The file has been saved and will open automatically.

Format requirements for the submission of assignments in My Space:

Format requirements apply to the submission of assignments in My Space when:

  1. Students submit their Master’s theses.
  2. Students submit an anonymous assignment in an anonymised folder.

Format requirements in the different folder types:

  • The Learning Folder and the Learning Folder’s sub-folders:
    • No format requirements.
  • Anonymised Learning Folder and/or anonymised sub-folders in the Learning Folder:
    • Requires either PDF or plain text (txt, sgml, html, xml, lisp, etc).
  • The Assessment Folder and the Assessment Folder’s sub-folders:
    • No format requirements.
  • Anonymised Assessment Folder and/or anonymised sub-folders in the Assessment Folder:
    • Requires either PDF or plain text (txt, sgml, html, xml, lisp, etc)
  • The Master’s Thesis Folder and the Master Thesis Folder’s subfolders (Folders in the student’s name):
    • Requirement is PDF.
  • ZIP-files:
    • ZIP-files that contains supported fileformats are allowed in the different folders. But ZIP-files are not allowed in the Master thesis' folder.

Procedures for granting extra time for submissions in the event of unplanned downtime in My space and Kark:

In the case of unplanned downtime in My Space the following guidelines for granting extensions applies. The guidelines also applies to Kark.

  • If My Space was unavailable for electronic submissions during the course of the stipulated submission date and this was not the result of planned downtime, the submission deadline will be extended by at least one day for all students in the class.
  • If My Space was unavailable for electronic submissions for more than one day and this is not a result of planned downtime, the submission deadline will be extended by at least two days for all students in the class.

The department/faculty responsible for the class in question will stipulate a new submission deadline in accordance with these guidelines. The department/faculty will send information about any changes in submission deadlines via e-mail and notification on My Space as soon as possible. Students are responsible for checking My Space and their student e-mail at regular intervals.


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