My Space - Email - administration

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You can send e-mail to:

  • Everyone or to individual members in a class or community.
  • To several classes or communities at a time – also to selected role types in each class.
  • Do not use the e-mail service more than necessary.

E-mail to everyone or to individual members in a class or community

  • From the "Staff" applet (in a class), click "Send e-mail".
  • Alternatively: From the Admin page of the class/community under the menu "Bulk Mail", select "New Bulk Mail"
  • Select who is to receive the e-mail:
    • Send to everyone in the community
  • Or send to the following roles:
    • Students
    • Teaching assistants
    • Course administrators
    • Administrators
    • Professors / Lecturers
  • You can also choose: "In addition, send to the following" (if you have not selected "Send to everyone in the community")
    • Select who is to receive the e-mail.
  • Select "Compose Bulk Message" to write the message
    • The e-mail address of the sender will automatically appear in the Copy (Cc) field.
    • If you do not wish to receive a copy of the e-mail, remove your e-mail address from the Copy field.
    • In the Copy field you can also enter several e-mail addresses (use a comma between each e-mail address)
    • Remember to fill in all the required fields marked with "(required)"
    • Select the date and time to send the e-mail
  • It is possible to edit or stop an e-mail message if it has not been sent. This is done via Admin under the "Bulk Mail" menu by selecting "Bulk Mail History".

Send e-mail to everyone or to individual members in several classes or communities simultaneously

  • From the "Classes and communities" applet or from the "Staff" applet
  • Click on the link "Send bulk mail to several classes/communities"
  • Choose who is to receive the e-mail
    • Choose the classes/communities and/or subgroups who are to receive the bulk e-mail
  • Select "Compose Bulk Message" to write the message
    • The e-mail address of the sender will automatically appear in the Copy (Cc) field.
    • If you do not wish to receive a copy of the e-mail, remove your e-mail address from the Copy field.
    • In the Copy field you can also enter several e-mail addresses (use a comma between each e-mail address)
    • Remember to fill in all the required fields marked with "(required)"
    • Select the date and time to send the e-mail
  • It is possible to edit or stop an e-mail message if it has not been sent. This is done via Admin under the "Bulk Mail" menu by selecting "Bulk Mail History".

Include a link to a file in the File Storage when sending e-mail

  • First add the file in the file storage to the class/community.
  • Select "Add link to a file in the File Storage"
  • An overview of the files in the File Storage will be shown
  • Select the file to which you wish to add a link. (You select a file by clicking once on "Choose" in the right column)

Enable students in a class/community to send e-mail from My Space

  • The default setting for sending e-mailf from classes and communities is set to administrators only.
  • It may be necessary for an administrator to enable students to send e-mails from My Space. For instance if a group of students are working together on an assignment and have their own subgroup in a class.
  • Go to the Admin page, under Group Administration
  • Change Bulk Mail Policy by selecting "All members"
  • All members, including the students can now send e-mails from My Space to the members of the class/ subgroup.


Documentation overview