My Space - News messages - administration

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About News

  • Both administrators and students can mark news as read directly in My Space or on the classes’ home pages.
  • Students are responsible for reading important information posted by the faculty, department and class in My Space.
  • The column "Read by" in the Admin page under Manage News shows how many people have read a news item.
  • Note: The number in the "Read by" column is reset if you choose to republish the news item.
  • News that are set to be shown permanently will not be removed, i.e. the person who has written the item has deliberately chosen not to archive the news item.

Post a news item

  • Find the class or group where you want to post the news item
  • Click on either "Add News" in the News portlet in the class/community window or go via the Admin page for the class/community and select "Add news"
    • Fill in all required fields marked with "(required)"
    • After the Title and Body fields have been completed, you must state how long the message is to be displayed.
    • The message will be automatically archived after the archive date and you should always set an archiving date for news
    • If you wish the message to be displayed permanently, you must tick "never (show it permanently)" and the news will be displayed all the time
  • In order to publish the news, select "OK" and then "Confirm" in the next window. (Select "Edit" if you want to edit it further)
  • The news will be displayed on both the home page of the class/community and on My Space (The first page shown when you log in).
  • In the Body field, internet addresses will automatically be activated so that students can easily click them to access the page in question.
  • Messages can also be written in HTML. It is useful to do so if you wish to format the text. Select "The text is formatted as

HTML".

Post news on several classes/communities

  • Either click "Add news to several classes/communities" in the news field in the class/community window or go via the Admin page for the class/community and select "Add news to several classes/communities".
    • Select the classes and/or communities for which the news is to be posted
    • Fill in all required fields marked with "(required)"
    • After the Title and Body fields have been completed, you must stipulate how long the news is to be shown.
    • The message will be automatically archived after the archive date and you should always set an archiving date for news
    • If you wish the message to be displayed permanently, you must tick "never (show it permanently)" and the news will be displayed all the time
  • In order to publish the news, select "OK" and then "Confirm" in the next window. (Select "Edit" if you want to edit it further)
  • The news will be displayed on all the home pages of the classes/communities you have selected and on My Space (The first page shown when you log in).
  • In the Body field, internet addresses will automatically be activated so that students can easily click them to access the page in question.
  • Messages can also be written in HTML. It is useful to do so if you wish to format the text. Select "The text is formatted as

HTML".

Attach a link to a file in the File Storage in news

  • It is possible to attach a link to a file in news.
    • Select "Add link to a file in the File Storage" (located in the bottom left window when creating a news message).
    • Select the folder where the file is located. You navigate by clicking on the folder names.
    • You attach a link to a file by clicking "Choose" (located in the right column).
  • You may also add a link to a file that you retrieve directly from your own PC. The file will be saved in the File Storage for the class/community.
    • Click on "Add File"
    • Find the right file
    • Fill in the optional Title and Description fields
    • Click on "Upload"
    • When you click the link in the news the file will open

Note: The file is visible/ available to everyone who clicks the link to the file from the news item. If you publish a news item in several classes/ communities and attach a link to a file, then everyone will see the file, but the file will only be stored in one place: the File Storage of the class/ community where the news item is created.

Edit/reopen messages

  • You can edit news items by selecting "Manage News" under News on the Admin page for the class/community. A list of all news items will then be displayed.
  • Select "revise" for the news item in question and follow the procedure described for publishing news above.
  • In addition, you must fill in the "Revision Log" field. (This field has been created in order to allow other administrators to see what changes have been made, if any.)
  • In the Manage News window, you can choose between news items that are [Published | Unapproved | Approved | Archived | All].
  • If you select "Archived" items, an overview of previous posted news items will be displayed.
    • Archived news items can be reopened by selecting "revise" and by setting a new archive date.

Edit a news item published in several classes/communities

  • A news item that is published in several classes/communities can be edited via all the classes/communities where it is published.
  • The changes will be visible everywhere where the news item was originally published.
  • An asterisk: * is shown after "[ revise all | revise this | delete this ]" in the title column if the news item has been published in several classes/communities.
  • To see which classes/communities the news has been published in, click "[revise all]"
  • A news item that has been published in several classes/communities can also be edited in just one of the classes/communities
    • Go to the Class/Community where you want to edit the news item
    • Select "[revise this]"
    • The change will now only be visible in the chosen class/Community


Documentation overview