Skilnad mellom versjonar av «My Space - Administration of roles, access, features and the appearance of pages»

Frå SAwiki
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*Administrators in classes and communities have access to an Admin-page. Only those with administrator rights (write access) to a class or community have access to the Admin-page.
 
*Administrators in classes and communities have access to an Admin-page. Only those with administrator rights (write access) to a class or community have access to the Admin-page.
 
*With the exception of the calendar and the file storage, all functions (News, email, forums etc.) can be administered from the Admin-page.  
 
*With the exception of the calendar and the file storage, all functions (News, email, forums etc.) can be administered from the Admin-page.  
*Administrator rights are granted by the [[Superbruker#Superbrukere i Mi side (dotLRN)|superuser]] (in Norwegian only) at your department or faculty.
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*Administrator rights are granted by the [[Superbruker#Superbrukere i Mi side (dotLRN)|superuser]] at your department or faculty.
  
 
===Roles (Administration rights)===
 
===Roles (Administration rights)===
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***Staff: username@uib.no
 
***Staff: username@uib.no
 
***Students: username@student.uib.no
 
***Students: username@student.uib.no
**On work days between 09.00 a.m and 03.00 p.m you can add up to 5 members at the time. Outside these hours no restrictions apply.  
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**On work days between 09.00 a.m and 03.00 p.m you can add up to 5 members at the time. Outside these hours no restrictions apply.
  
 
==Group Administration==
 
==Group Administration==

Versjonen frå 20. juli 2009 kl. 08:04

Administration of My Space

  • Administrators in classes and communities have access to an Admin-page. Only those with administrator rights (write access) to a class or community have access to the Admin-page.
  • With the exception of the calendar and the file storage, all functions (News, email, forums etc.) can be administered from the Admin-page.
  • Administrator rights are granted by the superuser at your department or faculty.

Roles (Administration rights)

There are only two types of rights in My space; reading rights and administration rights (writing rights). Therefore there is no difference in the rights between an Administrator and a Teaching Assistant.

Rolle Vises under stab Role Shown in Staff List Administrator rights
Emneansvarlige/Forelesere Ja Professor/Lectures Ja Ja / yes
Undervisningsassistent Ja Teaching Assistant Ja Ja / yes
Administrativ kontaktperson Ja Course Administrator Ja Ja / yes
Administrator Nei Administrator Nei Ja / yes
Student Nei Student Nei Nei / No
-- Nei

--

Nei Nei / No
Sensor Nei Sensor Nei Nei / no
  • Click here to see the different types of student memberships
  • The role Sensor is a member role and therefore has no administrating rights.
    • Persons with the Sensor role can see all the assignments in the assessment folder and the Master`s thesis folder.
    • The Sensor role can be used to give external sensors admission to retrieve assignments from My Space on their own and to prevent the internal sensors (with administrator rights) to see the content in the Learning folder.
    • A person with the Sensor role in a class or community will automatically get the sensor role in all the subgroups in the class or community as well.
    • If a sensor in addition to the sensor role also has the role as Professor/Lecturer their admin rights will not be reduced.

Grant administrator rights

  • As administrator for a class or a community, you can grant employees editing rights.
  • This is done by clicking the Manage Membership link in the Admin-page.
  • Then enter the person’s surname in the field Add A Member and click Search.
  • In the next window you select the person who is to be given administrator rights by clicking on his or her name.
  • Finally, you must state the role the person is to have in the class/community.

Grant adminitrator rights in several classes/communities

If you are going to grant access rights to a person for several classes, it is possible to clone membership for up to 20 classes at a time. It is also possible to grant rights/ roles for several classes/ communities and sub-groups at the same time provided that you have administration rights to grant.

  • This is done via "Control Panel"
  • Select "Clone my memberships (with admin rights)"
  • Find the user you wish to grant membership to. You can search by user name or surname.
  • Select “Term” (semester). Your classes and communities for the current semester are listed automatically. NOTE: Only classes and communities for which you have administrator rights. Select other semesters if desirable. Classes for coming semesters become available in December (spring) and June (autumn).
  • Check the classes you wish to give the person membership in and specify the role.
  • Select “Clone membership for those selected” []

Add a guest user

A guest user is a person who does not have a user account at UiB, but who can have access to a class or community through an external account. This can be used , for example, to give guest lecturers or sensors from external institutions access to a given class or community on My Space.

  • Via Admin for the class or community, select ”Create a new Limited Access User”.
  • Enter the guest user’s email address and name.
  • Sebras password policy is implemented for guest users in My Space from January 5 2009.
    • The system will generate a password for the guest user if you leave the password fields empty.
    • If you manually give the guest user a password it must comply with Sebras password policy:
      • The password must be at least 6 characters long.
      • A word consisting of small letters only is not allowed.
      • A word consisting of capital letters only is not allowed.
      • Passwords consisting of numbers only is not allowed.
      • AccountID can not be part of the password.
      • AccountID spelled backwards can not be part of the password.
      • Name can not be a part of the password.
      • Name spelled backwards can not be a part of the password
      • The characters ',",: and ; can not be used in a password.
  • Click OK
  • In the next window that is displayed (may take some time), the user is assigned a role. Select one of the alternatives and click ”Add”
  • The next window is an email message with log-on information for the guest user. Here, you can enter supplementary text, but do not remove the existing text.
  • Select ”Send email” (You will receive a copy of the email which is sent to the guest user.)
  • The guest user is now displayed in the list of members

Add multiple (registered) members to a group in My Space

Note: This functionality is only offered in Groups in My Space, not in Classes. Student memberships in classes are never registered manually in Classes in My Space. The student memberships are automatically transferred to My Space after they have registered themselves in StudentWeb.

  • Go to the bottom of the “Manage Members” page.
  • Under “Add users by email” you can add several members to the group in one operation.
  • The following rules apply:
    • Members to be added must already be registered in My Space (have a user account).
    • Use the following email format (Add one per line)
      • Staff: username@uib.no
      • Students: username@student.uib.no
    • On work days between 09.00 a.m and 03.00 p.m you can add up to 5 members at the time. Outside these hours no restrictions apply.

Group Administration

Under the menu "Group Administration" (top left) in the Admin-page, you will find the following administration choices for the homepage of the Class/Community:

  • Copy this class Can only be done once
  • Manage Membership - Add/Remove Demoemne members
  • Customize Portal Layout
  • Change Bulk Mail Policy - All members | Only admins can send bulk mail to this community.
  • Edit Group Properties - Change name, description, extend memberships, etc.
  • Create a new Limited Access user - Only use this to create an account for cross-registered students who do not have accounts from a previous class.
  • Create a new Limited Access Guest user - Only use this to create accounts for non-affiliated users who do not already have an account. Information about other members of this community will not be available to this user.
  • Manage Applets (add function)

How to add functions (applets) in classes/communities

Additional functionality (Blog, Resources via RSS etc.) which can be added to communities/classes must be added before they can be used.

How to add a function:

  • Go to the Admin-page for the class/community
  • Under "Group Administration"
  • Click on "Manage Applets (add function)"
  • Click on "Add" after the name of the function
  • The added function will be displayed as a portlet on the class/community page
  • You administer the function from the Admin-page

Publishing information

Information must be published in the class or community to which the target group belongs, e.g. News messages to students in a specific class are published on the class page; emails to all students in a study program or a department are sent from the programme’s or department’s community page.


Note:

A typical error is to try to make information available to students on My Space (your personal page). My Space is personal and can only be viewed by you. In order to make information available to students, you must be in the home page of a class or community.

Everything published on the home pages of the classes for which a student has registered for an exam, and the communities of which he/she is a member, is shown on My Space. This makes it easy for students to maintain an overview, and every time they log on, any new information will be flagged.

Change the appearance of pages

As the administrator of a page, you can decide the appearance of the page. You can remove portlets that are not in use, create your own pages and move the portlets between pages. All this is done from the page called “Customize Portal Layout” which you will find in the Control Panel. The page is structured in table form so that you can scroll downwards to see all the portal pages, use the arrow icons to move portlets to another location on the page they are on or use the red X icon to remove the portlet altogether. Portlets that have been removed can be added again later if this is desirable. At the bottom of the page, there is a blank portal page which enables you to create new pages, and you can also create new names for existing pages.

Documentation overview