My Space - Classes and Communities - administration
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Versjonen frå 4. juni 2010 kl. 09:14 av St01285 (diskusjon | bidrag) (→Displaying a class in My Space for longer than a usual semester:)
Colors in My Space
Different colors for Classes and Communities indicates where you are in My Space:
- My Space/Home, Classes and Communities, My Calendar, My Files and Control Panel are blue.
- Classes and Subgroups in Classes are green.
- Communities and Subgroups in Communities are purple.
How to create classes in My Space
- Classes in My Space must be created in Felles Studentsystem (FS).
- Go to the user manual for FS to see how you make a class appear in My Space (in Norwegian only).
Access to Classes and Communities in My Space
Students
- Are automatically placed in classes and communities on the basis of their formal class- and exam registrations at StudentWeb. They are also automatically placed in communities based on their affiliation to study programme, institute and faculty.
- All the information published in class or community pages is displayed on the student’s personal page, "My Space".
- Students cannot drop classes for which they have registered for examinations. You can thus be sure that published information will be displayed on students’ personal pages (My Space).
Staff
- Are not automatically placed in classes or communities but they can join them through [Join/Drop a Class or Community Group ] in the Classes and Community portlet in My Space. Please note that membership in classes and communities does not confer administrator rights (write access).
Administrator rights
- Each department has one or more superusers who establish administrator rights (write access) for teaching staff. This is normally the duty of the study consultant.
- If you have been granted administrator rights (write access) in a class or community, they will automatically be displayed in the class and community portlet in My Space.
- Contact a superuser at your department if you wish administrator rights (write access) to a class or community.
Displaying a class in My Space for longer than a usual semester:
- The classes normally disappear from the students’ overview in My Space on 1 January and 1 July respectively.
- It is possible to extend memberships for the students in a class into the following semester for a limited period of time. This is useful if you wish to receive an assessment of the teaching at the beginning of January for a class that ended in the fall.
How to extend the display period for a class for students:
- On the Admin page for the class under Group Administration, go to "Edit Group Properties - Change name, description, extend memberships, etc."
- Set a final date for displaying the class in "Drop student memberships on the subject on a given date"
- Note: The maximum extension is 6 months from 1 January and 1 July respectively.
- If no date is set before January 1 or July 1, the students class memberships will be dropped on these dates.
How to create subgroups
Subgroups in a class are used, among other things, to divide students into smaller groups, e.g. tutorial groups, seminar groups, laboratory groups and similar. Subgroups have the same tools/functions as the home page for the class or community.
Creation of subgroups via Felles Studentsystem (FS)
- This is the recommended procedure to create subgroups in classes.
- Contact the student advisor or the faculty for more information.
- If you have access to FS you can follow the user manual Veiledning for innlegging og vedlikehold av timeplan-data i FS (in Norwegian only)
Creation of subgroups directly in a class or community
- Note: It takes time to create subgroups in My Space. It is therefore recommended that you create subgroups via FS, see info above.
- Go via the Admin-page or the portlet Subgroups: Select "New Subgroup"
- Give the subgroup a name and, if applicable, a description
- Select "Join Policy":
- Open: The students can choose to join the subgroup themselves
- NOTE: It is possible to limit the number of people who can become members of an open group via "Edit Group Properties" under Group Administration in the subgroup.
- Closed: The administrator enters members via "Manage Membership"
- Needs Approval: Users can request membership. Requests must be approved by the administrator via "Manage Membership".
- Open: The students can choose to join the subgroup themselves
- Click "OK" to create the subgroup
- Wait until it is created (this may take some time)
- Add members or tell the students to join a subroup of their choice (see Join Policy above).
How to remove (archive) a subgroup
- Subgroups can be removed (archived) so that they are no longer displayed in My Space
- The subgroup will no longer be visible to anyone in My Space, not even for the administrators
- Note: You can not make an archived subgroup visible again after it has been archived
- Go to the Admin-page and click the "Archive this group" option under Group Administration
- An alternative to archiving a group is to set the enrollment policy to "Closed" under Group Administration and drop the students memberships. This way the students will no longer have access to the subgroup.