Skilnad mellom versjonar av «My Space - News messages - administration»

Frå SAwiki
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*The column "Read by" in the Admin page under Manage News shows how many people have read a news item.  
 
*The column "Read by" in the Admin page under Manage News shows how many people have read a news item.  
 
*Note: The number in the "Read by" column is reset if you choose to republish the news item.  
 
*Note: The number in the "Read by" column is reset if you choose to republish the news item.  
*News items that are set to be shown permanently will not be removed, i.e. the person who has written the item has deliberately chosen not to archive the news item.
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*News that are set to be shown permanently will not be removed, i.e. the person who has written the item has deliberately chosen not to archive the news item.
  
==Post a News item==
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==Post a news item==
  
 
*Find the class or group where you want to post the news item
 
*Find the class or group where you want to post the news item
*Click on either "Add News" in the News portlet in the class or community window or go via the Admin page for the class/community and select "Add news"  
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*Click on either "Add News" in the News portlet in the class/community window or go via the Admin page for the class/community and select "Add news"  
**Fill in all required fields merked with "(required)"
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**Fill in all required fields marked with "(required)"
 
**After the Title and Body fields have been completed, you must state how long the message is to be displayed.  
 
**After the Title and Body fields have been completed, you must state how long the message is to be displayed.  
 
**The message will be automatically archived after the archive date and you should always set an archiving date for news
 
**The message will be automatically archived after the archive date and you should always set an archiving date for news
 
**If you wish the message to be displayed permanently, you must tick "never (show it permanently)" and the news will be displayed all the time
 
**If you wish the message to be displayed permanently, you must tick "never (show it permanently)" and the news will be displayed all the time
*In order to publish the news, select "OK" and then "Confirm" in the next window. (Select "Edit" if you want to edit it more)
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*In order to publish the news, select "OK" and then "Confirm" in the next window. (Select "Edit" if you want to edit it further)
 
*The news will be displayed on both the home page of the class/community and on My Space (The first page shown when you log in).  
 
*The news will be displayed on both the home page of the class/community and on My Space (The first page shown when you log in).  
 
*In the Body field, internet addresses will automatically be activated so that students can easily click them to access the page in question.
 
*In the Body field, internet addresses will automatically be activated so that students can easily click them to access the page in question.
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==Post news on several classes/communities==
 
==Post news on several classes/communities==
*Either click “Create a news item for one or more communities” in the news field in the class or community window or go via the Admin page for the class/community and select “Create a news item for one or more communities”.  
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*Either click "Add news to several classes/communities" in the news field in the class/community window or go via the Admin page for the class/community and select "Add news to several classes/communities".  
*Select the classes and/or communities for which the news is to be available.
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**Select the classes and/or communities for which the news is to be posted
*Select “Add a news item”.
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**Fill in all required fields marked with "(required)"
*After the Title and Body fields have been completed, you must stipulate how long the news is to be shown.  
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**After the Title and Body fields have been completed, you must stipulate how long the news is to be shown.  
**The news item will be automatically archived after that date.
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**The message will be automatically archived after the archive date and you should always set an archiving date for news
**If you want the news item to always be displayed, tick “Never” (displayed all the time).
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**If you wish the message to be displayed permanently, you must tick "never (show it permanently)" and the news will be displayed all the time
*In order to make the news item available, select Preview and then Confirm in the next window.
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*In order to publish the news, select "OK" and then "Confirm" in the next window. (Select "Edit" if you want to edit it further)
 
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*The news will be displayed on all the home pages of the classes/communities you have selected and on My Space (The first page shown when you log in).
'''Note:''' Remember to stipulate an archiving date for the news item.
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*In the Body field, internet addresses will automatically be activated so that students can easily click them to access the page in question.
 
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*Messages can also be written in HTML. It is useful to do so if you wish to format the text. Select "The text is formatted as
*You can also write a news item in HTML. This is useful if you wish to format the text: Select The text is formatted as HTML.
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HTML".
*If the contents of the news item are in a text file (.txt), it is possible to upload the contents of the file in the Body field. In order to do this, click Browse in order to find the file on your own computer. (NOTE! Only applies to txt-files, not to Word, PowerPoint or Excel files etc.)
 
  
 
==Attach a link to a file in the File Storage in news==
 
==Attach a link to a file in the File Storage in news==
It is possible to attach a link to a file in news.  
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*It is possible to attach a link to a file in news.  
When you attach a link to a file, the file is then saved automatically in the File Storage for the class from which the news is published.
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*The news item must first be created and saved. (You must first click "Confirm".)  
 
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**Find the news you created and select "Add link to a file in the File Storage"
*The news item must first be created and saved. (You must first click “Approve”.)  
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**Select the right folder where the file is saved. You navigate by clicking on the folder names.
*The news item is shown and several options appear under the news item itself.
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**You attach a link to a file by clicking on "Choose" in the right column
*Select “Add link to a file in the File Storage” 
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*You may also add a link to a file that you retrieve directly from your own PC. The file will be saved in the File Storage for the class/community.   
*Click "Top" to view the files in the File Storage.  
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**Click on "Add File"
*Find the file you wish to attach a link to and Click " Choose "  
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**Find the right file
 
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**Fill in the optional Title and Description fields
Alternatively, you can add a link to a file that you retrieve directly from your own PC. The file will be saved in the File Storage for the class/community.   
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**Click on "Upload"
*Click “Attach a new: File|URL”
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**When you click the link in the news the file will open
*Find the file you wish on your PC
 
*Enter the Title and, if appropriate Description. The file name will be shown in the news item as a link to the file itself. The Title and Description will be shown in the File Storage for the class/ community. 
 
*Click Upload.
 
*In the news item, the title of the file will be shown as a link.  When the link is clicked, the file will open.
 
  
 
'''Note:''' The file is visible/ available to everyone who clicks the link to the file from the news item.  
 
'''Note:''' The file is visible/ available to everyone who clicks the link to the file from the news item.  
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==Edit/reopen messages==
 
==Edit/reopen messages==
You can edit news items by selecting Manage News under News Administration on the Admin page for the class/community. A list of all news items will then be displayed.  
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*You can edit news items by selecting "Manage News" under News on the Admin page for the class/community. A list of all news items will then be displayed.  
*Select Edit for the news item in question and follow the procedure described above.  
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*Select "revise" for the news item in question and follow the procedure described for publishing news above.  
*In addition, you must fill in the Revision Log field. (This field has been created in order to allow people other than administrators to read the changes that have been made.)
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*In addition, you must fill in the "Revision Log" field. (This field has been created in order to allow other administrators to see what changes have been made, if any.)
*In the Manage News window, you can choose between news items that are [Published | Unapproved | Approved | Archived | All]. *If you choose Archived items, an overview of previous news items will be displayed. Archived news items can be reopened by selecting Edit for the item in question and setting a new final display date as described above.
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*In the Manage News window, you can choose between news items that are [Published | Unapproved | Approved | Archived | All].  
 +
*If you select "Archived" items, an overview of previous posted news items will be displayed.  
 +
**Archived news items can be reopened by selecting "revise" and by setting a new archive date.
  
'''Edit a news item that has been published for several classes/communities'''
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===Edit a news item published in several classes/communities===
 
*A news item that is published in several classes/communities can be edited via all the classes/communities where it is published.  
 
*A news item that is published in several classes/communities can be edited via all the classes/communities where it is published.  
 
*The changes will be visible everywhere where the news item was originally published.  
 
*The changes will be visible everywhere where the news item was originally published.  
 
*An asterisk: * is shown after "[ revise all | revise this | delete this ]" in the title column if the news item has been published in several classes/communities.  
 
*An asterisk: * is shown after "[ revise all | revise this | delete this ]" in the title column if the news item has been published in several classes/communities.  
*To see which classes/ communities the news has been published in, click  "[revise all]".
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*To see which classes/communities the news has been published in, click  "[revise all]"
<br>
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*A news item that has been published in several classes/communities can also be edited in just one of the classes/communities  
*A news item that has been published in several classes/communities can also be edited in just one of the classes/communities.
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**Go to the Class/Community where you want to edit the news item
*Go to the Class/Community where you want to edit the news item.
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**Select "[revise this]"
*Select "[revise this]"
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**The change will now only be visible in the chosen class/Community
*The change will only be visible in the chosen class/Community.
 
 
 
  
  
 
====[[My Space - Staff |Documentation overview]]====
 
====[[My Space - Staff |Documentation overview]]====

Versjonen frå 25. juni 2009 kl. 09:59

  • Both administrators and students can mark news as read directly in My Space or on the classes’ home pages.
  • Students are responsible for reading important information posted by the faculty, department and class in My Space.
  • The column "Read by" in the Admin page under Manage News shows how many people have read a news item.
  • Note: The number in the "Read by" column is reset if you choose to republish the news item.
  • News that are set to be shown permanently will not be removed, i.e. the person who has written the item has deliberately chosen not to archive the news item.

Post a news item

  • Find the class or group where you want to post the news item
  • Click on either "Add News" in the News portlet in the class/community window or go via the Admin page for the class/community and select "Add news"
    • Fill in all required fields marked with "(required)"
    • After the Title and Body fields have been completed, you must state how long the message is to be displayed.
    • The message will be automatically archived after the archive date and you should always set an archiving date for news
    • If you wish the message to be displayed permanently, you must tick "never (show it permanently)" and the news will be displayed all the time
  • In order to publish the news, select "OK" and then "Confirm" in the next window. (Select "Edit" if you want to edit it further)
  • The news will be displayed on both the home page of the class/community and on My Space (The first page shown when you log in).
  • In the Body field, internet addresses will automatically be activated so that students can easily click them to access the page in question.
  • Messages can also be written in HTML. It is useful to do so if you wish to format the text. Select "The text is formatted as

HTML".

Post news on several classes/communities

  • Either click "Add news to several classes/communities" in the news field in the class/community window or go via the Admin page for the class/community and select "Add news to several classes/communities".
    • Select the classes and/or communities for which the news is to be posted
    • Fill in all required fields marked with "(required)"
    • After the Title and Body fields have been completed, you must stipulate how long the news is to be shown.
    • The message will be automatically archived after the archive date and you should always set an archiving date for news
    • If you wish the message to be displayed permanently, you must tick "never (show it permanently)" and the news will be displayed all the time
  • In order to publish the news, select "OK" and then "Confirm" in the next window. (Select "Edit" if you want to edit it further)
  • The news will be displayed on all the home pages of the classes/communities you have selected and on My Space (The first page shown when you log in).
  • In the Body field, internet addresses will automatically be activated so that students can easily click them to access the page in question.
  • Messages can also be written in HTML. It is useful to do so if you wish to format the text. Select "The text is formatted as

HTML".

Attach a link to a file in the File Storage in news

  • It is possible to attach a link to a file in news.
  • The news item must first be created and saved. (You must first click "Confirm".)
    • Find the news you created and select "Add link to a file in the File Storage"
    • Select the right folder where the file is saved. You navigate by clicking on the folder names.
    • You attach a link to a file by clicking on "Choose" in the right column
  • You may also add a link to a file that you retrieve directly from your own PC. The file will be saved in the File Storage for the class/community.
    • Click on "Add File"
    • Find the right file
    • Fill in the optional Title and Description fields
    • Click on "Upload"
    • When you click the link in the news the file will open

Note: The file is visible/ available to everyone who clicks the link to the file from the news item. If you publish a news item in several classes/ communities and attach a link to a file, then everyone will see the file, but the file will only be stored in one place: the File Storage of the class/ community where the news item is created.


Edit/reopen messages

  • You can edit news items by selecting "Manage News" under News on the Admin page for the class/community. A list of all news items will then be displayed.
  • Select "revise" for the news item in question and follow the procedure described for publishing news above.
  • In addition, you must fill in the "Revision Log" field. (This field has been created in order to allow other administrators to see what changes have been made, if any.)
  • In the Manage News window, you can choose between news items that are [Published | Unapproved | Approved | Archived | All].
  • If you select "Archived" items, an overview of previous posted news items will be displayed.
    • Archived news items can be reopened by selecting "revise" and by setting a new archive date.

Edit a news item published in several classes/communities

  • A news item that is published in several classes/communities can be edited via all the classes/communities where it is published.
  • The changes will be visible everywhere where the news item was originally published.
  • An asterisk: * is shown after "[ revise all | revise this | delete this ]" in the title column if the news item has been published in several classes/communities.
  • To see which classes/communities the news has been published in, click "[revise all]"
  • A news item that has been published in several classes/communities can also be edited in just one of the classes/communities
    • Go to the Class/Community where you want to edit the news item
    • Select "[revise this]"
    • The change will now only be visible in the chosen class/Community


Documentation overview